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The Challenge
For 107 years, state-chartered Hancock County Savings
Bank has served its Community with premier mortgage
lending products with a focus on first-time homeownership.
Since it granted its first mortgage loan in
1899, Hancock County Savings Bank (HCSB) has
become one of its community’s leading lenders, establishing a new record for
mortgage loan originations in 2003. In an age when bank mergers are
commonplace, HCSB has remained an independent bank, helping to fulfill the
dream of home ownership, providing a fair return on deposits, and making its
community a better place to live.
For nearly 13 years, HCSB had relied on local firm, VAI/Computerland, for IT
consulting and support. When Nortec purchased VAI/Computerland in 2005,
HCSB had already been contemplating a migration from Novell to Microsoft. “We’d been considering a migration for 5 or 6 years – it’s something we
reviewed every year,” says Doug Comm, Vice President of Technology for HCSB. “But we were waiting for the timing to be right for the migration.”
As with many banking institutions, HCSB outsources services like the
processing of bank statements to an outside vendor. So when the bank’s
processor, Open Solutions, Inc. (OSI), indicated that it would soon begin phasing
out its Novell-based services for Microsoft, Nortec Systems Engineer Dave
Kitzinger, who had worked on HCSB’s network for the past 13 years, felt that
now might be the right time to make the conversion: “For many years, there
wasn’t an overwhelming business case to make a migration – systems were
running well, and the bank was functioning with its capabilities.” But once OSI
indicated that its newer solutions required Microsoft, this provided the impetus
to make a migration. “While we’d been reasonably happy with Novell, because
OSI was moving to Microsoft, we thought now was the time,” says Comm.
It appeared the time had come for Hancock County Savings Bank to undergo its
long-considered migration.
The Solution
Although the migration was due in large part to its processor’s conversion to
Microsoft, HCSB hoped to solve some other network shortcomings as well. The
bank employs a small IT staff, but its 4 branches are spread throughout Hancock
County, West Virginia, which made deploying updates and security patches
time-consuming and difficult for the small staff. HCSB hoped the migration to
Microsoft would give them better control of its desktops and allow its IT staff to
dispatch group policies and security patches remotely, thereby increasing
efficiency as well as functionality.
In addition to better work flow and continuing its relationship with its
processing vendor, HCSB was looking to the migration to provide additional
reporting capabilities, better security, and enhanced features for audit
reporting. “Novell didn’t really have great solutions for audit reporting, such as
performance reports,” says Comm. “We knew Microsoft provided better
capabilities.”
Careful planning and factoring in downtime was critical for this migration. “They’re a bank, so when they open up at 8am, they need to be ready to go,”
points out Kitzinger. HCSB was also concerned about how the migration might
affect its teller software. “We’d been having some problems that were
network-related, and we wondered how the migration might positively or
negatively affect our teller software,” says Comm.
In planning the migration, Nortec and HSCB met to discuss implementation,
timeline, and budget requirements. Training for its IT staff and users was also
crucial to the migration, as was functional testing – and this all needed to be in
place before the actual deployment.
Over his 13-year relationship with HCSB Bank, Nortec IT Administrator Dave
Kitzinger has come to know his customer – and its network – very well, so when
it came to planning the migration, Kitzinger knew what to expect. “I’ve been
maintaining HCSB’s network for so long that I already knew about any potential
issues, and we solved them before they could become problems,” says Kitzinger.
The migration is midway to completion, and by all accounts, it’s gone
exceedingly well. “The migration could not have gone smoother,” says Comm. “We haven’t had any problems, and in fact, the migration has even solved a few
issues that we discovered were a result of the old Novell network.”
The Benefits
Even with its server migration halfway completed, HCSB is already enjoying the
benefits of its new servers. “Just moving to Microsoft products has eliminated
some of the issues with our software. We also anticipate being able to eliminate
a piece or two of hardware,” says Comm.
And HCSB’s hopes of increasing its IT staff’s efficiency are soon to be realized as
well. “We expect that the migration will help us automatically send updates and
security patches. With our old servers, our staff had to touch each PC, which
was extremely time-consuming,” says Comm.
Nortec continues to provide support to HCSB on an as-needed basis, as well as
emergency support. But perhaps the biggest benefit HCSB has realized comes
as a result of its long-term relationship with Nortec. “Nortec, Dave Kitzinger and
Dave Cearfoss are very important to our business,” says Comm. “They have a
good knowledge of what our bank is about. We feel fortunate to have them.”
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